The University of Texas at Austin – Director of Operations, Tennis

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Job Posting Title: Director of Operations, Tennis

Hiring Department: Intercollegiate Athletics

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Earliest Start Date: Apr 30, 2021

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Description: Provide administrative and logistics coordination support to the Women’s and Men’s Tennis programs.

Job Details: Additional hours will be required to include early mornings, evenings, weekends, and holidays. Interstate and intrastate travel is required to include overnight stays.

Responsibilities
  • Significant responsibility in (but not limited to) these areas: coordinate the day-to-day operations for the Women’s and Men’s Tennis program. Manage team schedule and ensure robust communication with stakeholders to ensure smooth operations. Collaborate with events and facilities to coordinate scheduling day-to-day practices, visiting team practice schedules, and event set-up, logistics and operations on match days.  Hire, evaluate and supervise student managers and racket stringer. Order, store, distribute and maintain inventory of all team apparel, equipment, name plates and student-athlete awards.  
  • Contribute in several administrative and operational areas of the program including but not limited to: oversee all aspects of team travel to include charter flight coordination and ground transportation, coordinating hotel meals, meeting rooms, guest rooms.  Provide oversight of ordering team meals. Assist with the planning and coordinating of official and unofficial visits to campus by prospective student-athletes. Assist with incoming student-athlete onboarding.  Review all memberships. Assist coaching staff with timely production and submission of required documents. Propose and provide fiscal management of operating budget. Process expense reports and create POs/submit invoices for payment.
  • Coordinate preparation of Tennis camp operations, to include camp budget preparations, expenses, and projections, scheduling, logistics, housing, transportation, apparel, equipment, and securing camp facilities. Maintain camp website, prepare all correspondence related to camp publications and maintain correspondence with attendees. Hire, and supervise camp coaches and counselors.  Recruit, enroll camp participants and collect payments. Complete and submit camp documentation by established deadlines.
  • Develop collaborative relationships with Texas Athletics and University departments to refer and provide resources to provide guidance and direction to student-athletes, as appropriate. Liaison with T-Association, the Longhorn Foundation, External Affairs, Student Services and related areas. Liaison with compliance officer to ensure compliance with all Big XII and NCAA rules and regulations.
  • Responsible for racket stringing for the Women’s and Men’s programs.
  • Serve as liaison for BACSS (TTC door schedules and facility access).
  • Assists the Head Coach for Women’s Tennis and Head Coach for Men’s Tennis, as assigned. 
  • Drive a UT or rental vehicle on and off campus.
  • Consistently exemplify the core values (Diversity, Integrity, Accountability, Loyalty, Excellence, Creativity, Teamwork) and quality standards (Safety, Texas Hospitality, Teamwork, Efficiency) of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Big 12, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Big 12 Conference, or NCAA to  IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. As an employee of the university, if you witness or receive information about sexual harassment, sexual assault, dating violence or stalking that involves a current student or employee, you have a duty to promptly report the incident to the University’s Title IX Coordinator or a Deputy Title IX Coordinator. Reports may be made by phone, email or online. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.
Required Qualifications

Bachelor’s Degree. Professional experience in the areas of operations or coaching. Technical proficiency. Excellent interpersonal skills. Professional demeanor. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience as a staff member in an NCAA Division I Intercollegiate Athletics Tennis program.  Experience as a student athlete in collegiate athletics.

Driving Required

This job requires a class “C” operator’s driver’s license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

Apply Online Here: https://utaustin.wd1.myworkdayjobs.com/en-US/UTstaff/job/UT-MAIN-CAMPUS/Director-of-Operations–Tennis_R_00012830-1

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