Arizona State University – Special Assistant to Athletic Administration


Job Description

Under administrative direction, provides overall operational and administrative support to the Men’s and Women’s Tennis Programs at Sun Devil Athletics: assist with general Sun Devil Athletics administration projects, research and analysis for both coaching staffs, provide comprehensive studies, analysis for recruiting, team performance, while tracking individual player statistics. Provide in-depth planning for both program’s and run the day-to-day operations of the Whiteman Tennis Facility. Collaborate and work extensively with both Head Tennis coaches and SDA administrators to improve operational efficiency and execution. Ensures compliance with the rules and regulations of NCAA and Pac-12, as well as the policies and procedures of the department, the university and the Arizona Board of Regents. Reports to the Head Coach.

Essential Duties

Handle the following for both the Head Men’s and Women’s Tennis coaches:

  • Business Operations 
  • Event Operations/Leadership role in Ball Kid Program Ops and Training
  • Specified recruiting responsibilities
  • Community Outreach 
  • Fundraising 
  • Marketing and Communications 
  • Arizona State Tennis History Platform 

Minimum Qualifications

Bachelor’s degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

  • Evidence of a Masters degree in related field.
  • Demonstrated knowledge of the D1 Tennis landscape.
  • Experience handling logistical and operational needs for D1 Tennis program.
  • Experience with PAC-12 and NCAA rules.
  • Experience handling team and individual travel for D1 Tennis program.
  • Experience and skill with ARMS, Workday, and Concur
  • Experience working as a team liaison with a D1 collegiate athletics department’s business office to resolve financial discrepancies, including travel and purchase reconciliation.
  • Experience coordinating a “Ball Kid” program for a collegiate Tennis program. 
  • Experience as a staff, volunteer, or student-athlete for a collegiate tennis team. 
  • Experience with large scale event planning and logistics. 
  • Demonstrated knowledge of management principles and practices.
  • Demonstrated knowledge of program coordination.
  • Demonstrated knowledge of basic project management.
  • Experience in organizing resources and establishing priorities.
  • Experience in planning, organizing, coordinating activities.
  • Experience in establishing and maintaining effective working relationships.
  • Evidence of  effective communication.
  • Experience in using personal computer and related software applications.
  • Experience working in collaboration with a variety of individuals.
  • Experience working in a culturally diversified environment. 

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (85%); frequently required to stand and walk to other areas, including outdoors in inclement weather (15%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (40%). Ability to regularly change priorities to accomplish tasks with frequent interruptions. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. 

Department Statement

The mission of Sun Devil Athletics (SDA) is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university.

SDA is fully committed to the principles of student-athlete welfare, institutional control, gender and ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation.

SDA is committed to recruit, retain and develop a diversified workforce.

ASU offers a tuition discount for the employee, their spouse and dependents and a competitive benefits package including paid vacation and holidays, health insurance and more. For more benefits information, please visit

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

COVID-19 Vaccination Requirements – Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, ASU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 4, 2022. For questions about medical or religious accommodations, please visit the Office of Diversity, Equity and Inclusion’s and see “Workplace accommodations”.

ASU is a tobacco-free university. For details visit

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

To be considered, your application must include the following:

  • Cover letter
  • Resume/CV
  • Three professional references (personal references are not accepted)

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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